AURORA ARTISTS GUILD CONSTITUTION AND BY-LAWS CONSTITUTION
Constitution And By-Laws Revised June 2014
Article I: NAME AND LOCATION
The name of this club shall be the Aurora Artists Guild (AAG), a non-profit organization with headquarters in the City of Aurora, State of Colorado.
Article 2: PURPOSE
The purpose of the Aurora Artists Guild shall be to foster and perpetuate the ideals of visual fine arts, to associate together, to realize the advantages and pleasures of art, to impress a sense of personal obligation to the novice members in assisting and instructing art to foster participation of public arts and museums; to maintain a state of constructive criticism and helpful advice; to instill a spirit of friendship and loyalty to our community and nation; to receive, preserve, and display objects for a greater knowledge and appreciation of visual fine arts, and to provide instruction/education through workshops and classes.
Article 3: MEMBERSHIP
1. Any person interested in visual fine arts is eligible for membership.
2. Membership is open to persons living in or outside the city of Aurora, Colorado.
3. Yearly dues are payable each January and are not prorated.
Article 4: OFFICERS
Section 1. The elective officers of this club shall consist of a President, a Vice-President, a Treasurer, and a Secretary.
Section 2. The above elected officers shall constitute the Executive Board.
Section 3. The president shall appoint a Historian, Newsletter Editor, Web Master, Membership Chair, and Gateway Show Chair to serve for one term (one year).
Article 5: FINANCE
Section 1. The finances of this Guild shall be derived from dues, donations, gratuities, gifts, show entry fees, and other sources approved by the Guild.
Section 2. All other sources of revenue and/or fund raising enterprises shall be approved by this Guild prior to acceptance.
Section 3. The annual dues of this Guild shall become payable on the first day of September of each calendar year.
Article VI: AMENDMENTS
Section 1. Amendments may be proposed by any Guild member.
Section 2. The proposed amendment shall be discussed at the Board meeting.
Section 3. The proposed amendment shall be printed in the newsletter prior to the monthly meeting upon which it will be voted.
Section 4. The amendment must be approved by a simple majority of membership present.
BY-LAWS Article I: MEETINGS
Section 1. The Guild shall meet at least 10 times a year, place and time as agreed.
Section 2. Special meetings of the Guild may be called by the president. Twenty-four (24) hours notice of such a meeting and its purpose shall be given to all members in good standing.
Section 3. All matters for which no other provision is made shall be decided by a majority vote of all members in good standing, present and voting.
Article 2: ELECTIONS
Section 1. All officers of this Guild shall be elected at the regular May meeting of each year and installed at the August meeting.
Section 2. A slate of officers with one or more names for each office shall be presented to the membership. Nominations may be made from the floor provided consent of the nominee has been obtained in advance.
Section 3. The slate of officers to be elected are: President, Vice President, Treasurer, and Secretary. Any other office will be filled by the direction of the incoming President.
Section 4. All voting for the election of officers shall be made by secret ballot except when there is only one candidate for office; then election may be declared upon motion and acclamation.
Section 5. All officers are elected for a term of 1 year and any officer may stand for re-election.
Section 6. All members in good standing shall have the right to vote in this Guild.
Section 7. In the event of a vacancy in any office, the Executive Board shall appoint a member of the Guild to fill the office for the unexpired term. Section 8. No member shall hold more than one elective office at the same time in this Guild.
Article IV: DUTIES
Section 1. The President shall be the presiding officer. The President shall appoint the necessary committees to carry on those duties for the efficient operation of the Guild. The President shall be the ex-official member of all committees except the nomination committee.
Section 2. The Vice-President shall perform all the duties required of him/her by the President and in the absence of the President, shall act as the presiding officer. The Vice-president shall also act as or appoint a Program/Workshop and/or Chairperson and/or a Show Chairperson. The Vice-President shall be the ex-official member of all programs/workshop and show committees.
A. The Program/ Workshop Chairperson shall plan all programs, demonstrations, and activities for the monthly meetings; arrange any workshops that the Guild wishes to sponsor, work with the Bicentennial Art Center in scheduling workshops to be printed in the City of Aurora quarterly publication, “Leisure for life”
B. The Show Chairperson shall act as supervisor over all the Guild-sponsored shows. He/she may serve as or appoint a Show Chairperson for individual shows. If appointed for a particular show, that person will be in charge and may appoint a temporary committee to plan and carry out the duties for that show.
Section 3. The Treasure shall keep a complete and accurate record of all finances of the Guild; receive and dispense all monies as this Guild may direct and approve; collect and preserve all receipts for such expenditures; keep an accurate and complete record of all Guild members and Guild property; keep all records of this Guild in such a condition that an audit may be had at any time; and perform any additional duties required of him/her by the President. Membership information will be disbursed by the Treasurer to the President and Membership Chair.
Section 4. The Secretary shall keep accurate and complete records of all meetings (membership, executive board, and Guild meetings) and perform other duties (such as correspondence) as required.
Section 5. The duties of the various committee chairpersons shall be delegated to them by the President of the Guild with the exception of the Program/Workshop chairperson and the Show Chairperson, which are under the Vice-President.
A. The Newsletter Editor shall gather pertinent information and news and compile a newsletter to be sent to each current member. He/she will print the Guild directory and keep an up-to-date list of members with physical addresses, e-mail addresses and phone numbers.
B. The Publicity Chairperson shall see that print and audio publicity is given in a timely fashion to all area media and arrange for radio or TV coverage of events the Guild deems worthy.
C. The Historian shall keep the history of the Guild current and in an accessible form for the membership.
D. The Web Master shall arrange for a web site and keep the site current.
E. The Membership Chair shall keep the membership list updated. Such information shall be given to other Board members.
F. All officers shall act as agents and representatives of this organization and shall at all times respect the lawful rights of all members and shall conduct their offices in accordance with the Constitution and By-laws of this - Guild.
Article V: FINANCE
Section 1. The fiscal year shall begin September 1.
Section 2. All members shall pay annual dues as set by the finance committee with the approval of the Executive Board.
Section 3. Expenditure of Guild monies over $150 must have the approval of the Board.
Section 4. An auditing committee of three (3) shall be appointed by the president to approve the treasurer’s books in June of each year before the transfer of office in August.
Article VI: AMENDMENTS
Section 1. All amendments to these by-laws shall be offered and made in conformity with Article VI of the constitution of this Guild.
Section 2. All matters not covered herein or in the constitution of this Guild shall be governed by the Roberts Rules of Order, Revised.
Article VII: CONFLICT OF INTEREST
Section 1. Any interested party or Guild member with any actual or possible conflict of interest must disclose to the officers the existence of the interest and all material facts.
Section 2. The officers shall meet and discuss the interest and material facts with the interested party, who then shall leave the meeting while the disinterested officers discuss and vote on the transaction or arrangement involving the possible conflict of interest taking into account what is in the best interest and benefit and is fair and reasonable for the Aurora Artists Guild. The officers will make reasonable efforts to obtain a more advantageous transaction or arrangement with a disinterested party that would not give rise to a conflict of interest. Applicable decisions by the officers will be printed in the monthly newsletter.
Section 3. The officers shall take appropriate disciplinary and corrective action with any interested party or Guild member who fails to disclose an actual or possible conflict of interest.
Constitution & By-Laws
Adopted March, 1960, Amended March, 1965, Revised October, 1969 , Revised April, May & 1970 Revised November, 1974, Revised April, 1976, Revised May, 1978, Revised May 1985, Revised May, 1994, Revised May, 1995,
Revised August, 2008, Revised March, 2009, Revised April, 201 0
1. Members shall:
a. Serve on a committee
b. Assist with shows
c. Participate in Guild activities during the year.
2. A newsletter shall be provided to all members in good standing
3. The Guild directory shall be published yearly and will contain as a minimum:
a. Address, phone number and e-mail address of all members in good standing.
b. List of officers and committee chairs.
4. One bank account shall be kept and signed by treasurer and/or President. Normal Guild expenditures such as postage, printing of newsletter, ribbon purchases, etc., payment of guest demonstrators will be handled routinely.
5. Any expenditure over $150 will need to be approved by the Executive Board.
6. Any money in the bank account at the end of the Fiscal year shall be carried over for the following year.
7. Following the installation of officers, a training time shall be set aside for the transfer of supplies and duties of each outgoing officer to help the corresponding incoming officer.
AAG BASIC SHOW RULES FOR JURIED AND NON-JURIED SHOWS
All active Guild members in good standing (dues paid) may enter art work in a Guild-sponsored show. A Judged Show is a show where awards, ribbons or prizes will be given. A Members Show is for AAG dues-paying members only. Additional information on all shows is presented in the AAG newsletter.
General Information for Juried and Judged Shows:
A Juried show is a show in which submitted artwork is judged by a paid professional to determine which artwork will be allowed into the show. All works in a Juried show must meet the Guild’s painting and framing standards. Artwork may be Juried from slides, digital photos or original artwork. The jury process is used to increase the overall quality of the show and/or to limit the total amount of artwork in the show. Artist submitting artwork to a Juried show are responsible for picking up any work not selected for entry into the show, usually on the same day the artwork is submitted. Time and place will be announced before the show. Awards, ribbons, and/or prizes are given.
General Guidelines for rotating Shows:
Rotating shows are generally set up so Guild members can hang their work for a 1- or 2-month period for selling purposes. The Guild has agreements with various businesses to use their wall space for hanging artwork. There may or may not be a commission to the Guild or businesses for artwork that sells. Rotating shows are open to all members of the Guild.
• Artists are responsible for hanging their own work unless the business has their own hanging requirements. Artists are responsible for the sales of their work, including sales tax.
• Artists hang work at their own risk with no insurance provided in most cases.
• Artists are encouraged to visit any location ahead of time to determine number of paintings to be hung. Hanging space may be shared with other members.
• Artist’s name, Title of painting, Medium, Price and phone number must be included on back of artwork as well as on an AAG card displayed on the front with pertinent information. Approved guidelines for framing and matting must be followed for all shows.
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